Document Management System and Managing Document Flows

A Document Management System (DMS) is a system used to electronically store documents, aiming to create more order and efficiency in document management.

Solutions are available to securely share, track, and analyze documents and files both within and outside your organization. You can also quickly search for keywords within specific documents, saving you time in locating information.

Version Control

When a document needs frequent updates, version control is a practical feature. It allows you to see how many times the document has been modified and by whom. Older versions can also be viewed and restored. You no longer need to save multiple versions separately!

Routing and Archiving

Other benefits of a DMS include routing and archiving. Routing ensures that a document goes through multiple people, with each person providing approval. For instance, a draft must be approved by Person A before Person B can send it. This creates an efficient workflow. In archiving, documents are stored digitally, helping companies, organizations, and governments comply with regulations like the Dutch Archiving Act.

By adding tags and descriptions to documents, such as author, document name, and description, you can easily find them later in the document management system.

Eformity Integration with DMS

Eformity offers various Application Programming Interfaces (APIs) to connect existing systems—such as Office 365, Word, and PowerPoint—with popular DMS systems used in the Netherlands and Belgium. This makes your daily tasks even easier! Discover which DMS systems we can integrate with and how we can further optimize your document flow. Contact us to learn how our solutions can help you maximize the efficiency of your document management!